CONSULTANCY POSITION OPENINGS
Program Administrator, Mano River Union
The Program Administrator is contracted by Tides Foundation to work with New Field Foundation.
Organization Description:
Founded in 2003, New Field Foundation is a 501(c)3 non-profit corporation located in San Francisco as a Supporting Organization of Tides Foundation. New Field Foundation contributes to the creation of a peaceful and equitable world by supporting women and their families to overcome poverty, violence, and injustice in their communities. New Field Foundation is currently focusing on Sub-Saharan Africa and operates in support of Tides Foundation's international grantmaking.
Position Summary:
The Program Administrator enables New Field Foundation to carry out its mission by supporting and coordinating its grantmaking work in the Mano River Union focus areas under the Rural Women Creating Change program. The Program Administrator plays a critical role in strengthening and maintaining the operations of the Mano River Union focus area office based in Freetown, Sierra Leone, and coordinating closely with the San Francisco office. Specifically, the Program Administrator will be responsible for grants administration coordination, program assistance and office administration for the Freetown office.
The Program Administrator reports to and is guided by the Program Consultant (PC) for Mano River Union, and works closely with the other members of the New Field Foundation staff based in San Francisco, CA.
Essential Duties & Responsibilities:
- Grants Administration Coordination
Liaise with the Grants Administrator based in San Francisco to:
• Monitor and ensure timely fulfillment of the focus area grant activities.
• Ensure timely completion and submission of grants administration documents, particularly report review forms.
• Maintain focus area docket schedule, especially the timing of grant invitations and recommendations.
• Maintain grant files and forward relevant information to the SF office. - Program Assistance
• Coordinate PC meetings and travel. Accompany PC on trips and meetings, as needed.
• Coordinate logistics for special events in the focus area, including grantee convenings and board/staff visits, and liaise with the SF office as needed.
• Assist with preparation of monitoring and site visits with grantee partners (prepare relevant documentation, draft TOR and liaise with monitoring consultants, etc.).
• Assist in the coordination with local advisors and other resource people for the focus area.
• Gather information on grantee partner organizations, potential grantees and relevant issues through media research and internet.
• Represent the Freetown office in meetings if needed. - Office Administration
• Ensure compatibility of administrative, telecommunication and financial systems with the SF office.
• Maintain smooth office operations, including maintaining offices supplies, equipment, furniture and telecommunications, as well as coordinating with contractors for janitorial, security and IT services.
• Keep financial records of all expenditure and produce regular financial reports for the SF office.
• Organize and maintain electronic and hardcopy filing systems. In particular, maintain contacts database and forward relevant information to SF office.
• Assist with preparation of work plans and priorities for the focus area and PC.
• Participate in New Field team meetings, as needed.
Knowledge, Skills & Abilities:
• Alignment with New Field Foundation’s mission, values and approach.
• High quality organizational and planning skills with high attention to detail and accuracy.
• Fluent in English and functional comprehension of French. Other relevant local languages preferred.
• Strong competency in basic accounting and math.
• Strong computer skills, particularly in email, Microsoft Word, Excel. Knowledge of anti-virus, security and troubleshooting preferred.
• Ability to work accurately and with initiative under pressure, and to meet deadlines, while maintaining a positive attitude.
• Excellent oral and written communication skills, including the ability to create clear and concise email messages and memos, as well as maintaining a courteous and helpful manner in all communications with a different range of people.
• Self-motivated and comfortable in a small office.
• Ability to maintain confidentiality, integrity and be non-partisan.
Education & Experience:
• College degree (or equivalent experience) is required.
• Minimum two years experience working in a similar capacity in a professional non-profit environment. Experience working with grassroots women’s organizations in Mano River Union preferred.
• Experience of creating and implementing systems and procedures for office effectiveness.
• Experience in keeping receipts and recording expenditure.
• Experience supervising vendors.
Application Instructions:
Only candidates who meet the above-stated qualifications will be considered. Your application must include the following:
1. Resume in English or French.
2. Answers to the following three questions (no more than two pages overall):
a. Why are you interested in this position? (Please answer in English)
b. In reviewing the job description, please identify one job duty and responsibility that you may find difficult and why. (Please answer in English)
c. Please describe your language abilities (including local languages), including reading, writing, and speaking. (Please answer in French)
3. Contact details for three people who are willing to act as professional references for you.
4. How you heard about this opportunity.
Please submit your application to jobs@newfieldfound.org with "PA MRU application" in the subject line. The position is open until filled; however, we prefer to receive applications by September 22, 2010. No phone calls please!
Program Administrator, Niger River Basin
The Program Administrator is contracted by Tides Foundation to work with New Field Foundation.
Organization Description:
Founded in 2003, New Field Foundation is a 501(c)3 non-profit corporation located in San Francisco as a Supporting Organization of Tides Foundation. New Field Foundation contributes to the creation of a peaceful and equitable world by supporting women and their families to overcome poverty, violence, and injustice in their communities. New Field Foundation is currently focusing on Sub-Saharan Africa and operates in support of Tides Foundation's international grantmaking.
Position Summary:
The Program Administrator enables New Field Foundation to carry out its mission by supporting and coordinating its grantmaking work in the Niger River Basin focus areas under the Rural Women Creating Change program. The Program Administrator plays a critical role in strengthening and maintaining the operations of the Niger River Basin focus area office based in Ouagadougou, Burkina Faso, and coordinating closely with the San Francisco office. Specifically, the Program Administrator will be responsible for grants administration coordination, program assistance and office administration for the Ouagadougou office.
The Program Administrator reports to and is guided by the Program Consultant (PC) for Niger River Basin, and works closely with the other members of the New Field Foundation staff based in San Francisco, CA.
Essential Duties & Responsibilities:
Grants Administration Coordination
Liaise with the Grants Administrator based in San Francisco to:
• Monitor and ensure timely fulfillment of the focus area grant activities.
• Ensure timely completion and submission of grants administration documents, particularly report review forms.
• Maintain focus area docket schedule, especially the timing of grant invitations and recommendations.
• Maintain grant files and forward relevant information to the SF office.
Program Assistance
• Coordinate PC meetings and travel. Accompany PC on trips and meetings, as needed.
• Coordinate logistics for special events in the focus area, including grantee convenings and board/staff visits, and liaise with the SF office as needed.
• Assist with preparation of monitoring and site visits with grantee partners (prepare relevant documentation, draft TOR and liaise with monitoring consultants, etc.).
• Assist in the coordination with local advisors and other resource people for the focus area.
• Gather information on grantee partner organizations, potential grantees and relevant issues through media research and internet.
• Represent the Ouagadougou office in meetings if needed.
Office Administration
• Ensure compatibility of administrative, telecommunication and financial systems with the SF office.
• Maintain smooth office operations, including maintaining offices supplies, equipment, furniture and telecommunications, as well as coordinating with contractors for janitorial, security and IT services.
• Keep financial records of all expenditure and produce regular financial reports for the SF office.
• Organize and maintain electronic and hardcopy filing systems. In particular, maintain contacts database and forward relevant information to SF office.
• Assist with preparation of work plans and priorities for the focus area and PC.
• Participate in New Field team meetings, as needed.
Knowledge, Skills & Abilities:
• Alignment with New Field Foundation’s mission, values and approach.
• High quality organizational and planning skills with high attention to detail and accuracy.
• Fluent in French and functional comprehension of English. Other relevant local languages preferred.
• Strong competency in basic accounting and math.
• Strong computer skills, particularly in email, Microsoft Word, Excel. Knowledge of anti-virus, security and troubleshooting preferred.
• Ability to work accurately and with initiative under pressure, and to meet deadlines, while maintaining a positive attitude.
• Excellent oral and written communication skills, including the ability to create clear and concise email messages and memos, as well as maintaining a courteous and helpful manner in all communications with a different range of people.
• Self-motivated and comfortable in a small office.
• Ability to maintain confidentiality, integrity and be non-partisan.
Education & Experience:
• College degree (or equivalent experience) is required.
• Minimum two years experience working in a similar capacity in a professional non-profit environment. Experience working with grassroots women’s organizations in Niger River Basin preferred.
• Experience of creating and implementing systems and procedures for office effectiveness.
• Experience in keeping receipts and recording expenditure.
• Experience supervising vendors.
Application Instructions:
Only candidates who meet the above-stated qualifications will be considered. Your application must include the following:
1. Resume in English or French.
2. Answers to the following three questions (no more than two pages overall):
a. Why are you interested in this position? (Please answer in French)
b. What would you find challenging or difficult about this position? (Please answer in French)
c. Please describe your language abilities (including local languages), including reading, writing, and speaking. (Please answer in English)
3. Contact details for three people who are willing to act as professional references for you.
4. How you heard about this opportunity.
Please submit your application to jobs@newfieldfound.org with ‘Niger River Basin Program Administrator application’ in the subject line. The position is open until filled; however, we prefer to receive applications by June 14, 2010. No phone calls please!
